Document Controller | Commercial Management | Al Futtaim Group Real Estate Apply now

No two days are the same at Al-Futtaim, no matter what role you have. Our work is driven by the desire to make a difference and to have a meaningful impact with the goal of enriching everyday lives. Take our engaging and supportive work environment and couple it with a company culture that recognises and rewards quality performance, and what do you get? The chance to push the limits every single day.

As a humble family business that started on the banks of the Dubai Creek in the 1930s, Al-Futtaim has expanded to a presence in 31 countries, a portfolio of over 200 companies, and 42,000 employees. You’ll find us in industries ranging from automotive and retail, to finance and real estate, and connecting people with international names like Lexus, Ikea, Robinsons, and Adidas. Our team is proudly multicultural and multinational because that kind of diverse representation gives us the global mindset to grow and impact the people, markets, and trends around us.

Come join us to live well, work better, and be the best.

This role is with the Commercial Management Services department within Al Futtaim Group Real Estate and will be based out of Dubai Festival City. The role will report to the Document Control Manager.

The duties will involve provision of quality services and ensuring that document management system is adhered to in accordance with the approved guidelines and project procedure. To make sure and maintain that all the information in the system are always up to date and can be easily retrieved as and when required.

The job will involve:

• Coordinate all activities related to the Administrative and Technical Document control process.
• Quality handling project assigned, close coordination with the Contractor’s and Consultant’s and ensure that the the company’s standard project procedure is being followed.  Support the project team in all document control related matters for the smooth implementation and completion of the project.
• Attend to incoming requisition from project development, commercial and other departments and ensure that the entire request is being actioned on time.
• Prepare outgoing transmittals to internal & external customers.
• Maintain updated records in the system and ensure that the information is accurate and up to date.
• Generate the various document control reports as required.
• To proactively engaged in all pertinent document control related issues through communication and coordination with the Project Team, Function Managers, other departments and external customers.

We are looking for a senior level document controller with at least 5-8 years of technical document controlling experience within the real estate field either with a developer, contractor or a real estate consulting company. The person must have expert knowledge of technical drawings – either concept or construction drawings or as built drawings. The person must have existing experience of interfacing with the client/stakeholders and managing the document control process from project kick-off phase.

We are looking for a person with advanced working knowledge with any of the document controlling systems similar to Aconex, Bentley Project Wise, Primavera, SharePoint etc.

We’re here to provide excellent service but a little help from you can ensure a five-star candidate experience from start to finish.

Before you click “apply”: Please read the job description carefully to ensure you can confidently demonstrate why this opportunity is right for you and take the time to put together a well-crafted and personalised CV to further boost your visibility. Our global Talent Acquisition team members are all assigned to specific businesses to ensure that we make the best matches between talent and opportunities. We not only consider the requisite compatibility of skills and behaviours, but also how candidates align with our Values of Respect, Integrity, Collaboration, and Excellence.

As part of our candidate experience promise, we also want to make ourselves available to you throughout the application process. We make every effort to review and respond to every application.