Executive Secretary

 Works closely with COO in providing full administrative assistance including, but not limited to, organizing and managing his/her calendar, making and arranging appointments, sending out invitations and reminders, preparing and monitoring expenses
 Prepares for meetings by providing documentation, reports and previous minutes
 Makes arrangements for meetings, including booking venue, ensuring all participants are aware of timing, adequate supplies of stationery are available and attends meeting as minutes secretary
 Screens all phone calls, emails and other correspondence, including
highly confidential information; assesses information/communication received and submits to COO; prioritises according to importance/
urgency on each subject
 Coordinates speaking engagement and conferences
 Makes travel arrangements in a time-effective way, including arranging complex itineraries/venues visa, etc, ensuring most effective use of time
 Observes and applies strict levels of confidentiality and discretion in all matters related to work performance and in providing services for the administration of personal affairs
Organizes and implements appropriate filing and record management
systems to ensure that records are always current and accessible
 Performs routine office tasks necessary for the operation of the COO’s
 office
 Conducts ad – hoc assignments at the request of other members of the
COO’s team
 Arranges for documents to be translated into Arabic, printed and delivered